Are You Still Overpaying for Your LMS?

Apr 1, 2025

Still Stuck with an LMS You Don’t Love?

Let’s be honest — when was the last time someone actually enjoyed logging into their LMS? Chances are, not often. Yet many companies act like they’re married to theirs — stuck in a long-term relationship with a platform that’s clunky, outdated, underused… and way too expensive.If you’re unhappy and overpaying, the real question is: why are you still staying?

Let’s talk numbers

 

If your organization is paying more than €10 per employee per year for your Learning Management System — you’re probably overpaying.

We get it: switching LMS providers can feel daunting. HR is focused on employee experience and compliance, CIOs are thinking about integrations and security, and CFOs are watching the budget. So even if you’re not thrilled with your current LMS, the idea of moving feels like a bigger headache than it’s worth.

But here’s the truth is ugly,  you’re paying too much — and switching is easier than you think.

The Real Problem: Change is Being Pushed Forward Too Long

 

Across industries, we see it all the time:

  • HR teams are stuck with clunky admin tools and outdated course catalogs
  • CIOs worry about disrupting infrastructure or integrations
  • CFOs hesitate to invest in a switch without hard ROI proof

So what happens?
They keep the status quo for another year (or five).
And in the meantime, they spend tens or hundreds of thousands more than necessary.

Here’s What You Should Know

 

LMS Migration Is Not That Hard Anymore

 

Modern LMS platforms support automated migration of:

  • Users and historical training data
  • Learning paths, certificates, completions
  • Content — including SCORM, video, and PDF files

We’ve done it for companies with 300 to over 25,000 users, both internal and external. It’s not a risky six-month project. In most cases, it’s a streamlined transition with little to no downtime.

You’re Likely Overpaying. Significantly.

 

Let’s break it down.
If you’re paying:

  • 20€/year per employee for an LMS
  • With 5,000 employees
  • That’s €100,000 annually — just for the platform.

For what?
An outdated interface, limited support, and an underused license?

Compare that with providers offering modern platforms for less than €10/year per user — with better UX, reporting, compliance tools, and AI-enhanced admin capabilities. With the money you save you hire someone full-time to manage all your training activities – double improvement.

Change Pays Off Faster Than You Think

 

Switching to a better LMS:

  • Frees up HR time with faster admin workflows
  • Improves compliance through better reporting and learner engagement
  • Delivers ROI within months, not years

Still holding off “until next year”? That delay could be costing you the budget you need for new content, certifications, or internal L&D initiatives.

Don’t Wait for Perfect Timing — It Doesn’t Exist

 

The cost of doing nothing is growing.
The LMS space has evolved, but many organizations are still tied to legacy systems out of habit, not logic.

Modern platforms like Datafisher LMS are:

  • Faster to deploy
  • Easier to use
  • More flexible
  • Fully compliant with data privacy laws (GDPR, ISO 27001)
  • And much more affordable

One Last Thought: Keep Your Freedom to Choose

 

No matter which LMS you choose, don’t lock yourself into a long-term contract. In today’s fast-moving world, both your business and technology are evolving rapidly — your software should keep up.

That’s why we offer a simple 3-month notice period. No rigid multi-year commitments. No strings attached. Just the flexibility to make decisions that serve your business, not someone else’s roadmap.

Because when your provider earns your business every month, you get better service — and the freedom to pivot when you need to.

Let’s Make Your Change Simple

 

Datafisher LMS offer:

  • We do the migration for you
  • Real, transparent pricing (not per-feature surprises)
  • Onboarding and support that won’t leave you hanging

 

Ready to stop overpaying and start delivering better learning experiences?
Let’s talk. We’ll show you how easy switching can be. Schedule a free demo with Datafisher !

Written by: The Datafisher LMS Team
Experts in making change easier — and more affordable.